Human resource personnel have the responsibility to find manpower requirements and fulfilling it for their organization. The HR department has to handle variety of activities like identifying job needs, searching for the required talent through various sources, looking after their recruitment, induction and training, performance appraisal, compensation, or also fulfilling various legal formalities.

Due to continuously changing business environment and intense competition, many companies are focusing on their core activities in order to survive in the business and have started to outsource the non-core functions to external agencies, or some have started to adopt technological solutions to such functions. Nowadays, the recruitment function of a HR department is handled through technological innovation called resume management system. It is a desktop based application software or system. It helps the recruitment experts to manage the thousands of resumes received by them in response to various job vacancies. It is an integrated and completely automated system. With this system the various resumes can be read, analyzed, sorted, stored, tracked and short listed as per the different functional requirements.

The resume management system helps to avoid the manual handling of such heavy workload of the resumes, scrutinizing them, and short listing of potential candidates. Thus it helps to save the valuable time and it is a monetary resource of the HR people. It streamlines the recruitment process of the organization. Generally since such systems are desktop based or online they are paperless and thus overall improve the hiring team's efficiency.

One can find variety of resume management system available in both the desktop or online type and having variety of features and facilities. Generally, such systems have the following common features: Such system easily integrates with the email management system existing in most of the organizations. It allows importing the huge database of resumes available in such email system.

Also such systems can be linked with the database system of the external recruitment agencies or job portals, for importing the profile of the prospective candidates registered with them.

Such systems automatically send the feedback to the job applicants upon receipt of their resumes into the system. These systems have in-built resume parsing facility which extracts the key parameters or features available in the resumes. The system offers searching facility which helps to search the resumes based on specific text inputs. These systems generally support all types of file formats used for resumes.

To help in simultaneous communication with the many prospective candidates, for example - to send interview call, such systems allow sending mails or the messages in bulk which saves the time and efforts required to communicate with each candidate separately.

After the above mentioned formality, the recruiters can move further to call the short listed candidates for personal interviews or other relevant tests to select the best candidates.

In summary, it could be said that the resume management system saves the valuable resources of the organization like money, time and efforts of the HR people.